Introduction

Employees and contractors can securely retrieve their Workday pay stubs to track earnings, deductions, and tax withholdings. Pay stubs are essential for financial planning, filing taxes, verifying income, and maintaining accurate payroll records. Whether you are an active employee or a former staff member, understanding how to access and manage your pay stubs ensures you stay organized and prepared for financial responsibilities.

This 2025 guide walks you through every step of accessing Workday pay stubs, downloading and printing them, troubleshooting common issues, and using additional resources for record-keeping. For a more hands-on approach, you can refer to a regular pay stub template or use a pay stub generator to create professional records.

Step 1: Log Into Workday

Begin by visiting your company’s specific Workday login page. Follow these steps:

• Enter your assigned username and password to access your dashboard.
• If you don’t have credentials, contact HR or IT to set up an account.
• Use “Forgot Username” or “Forgot Password” links if you cannot log in.

For additional guidance on Workday login issues, check the official Workday support resources.

Step 2: Navigate to the Pay Section

Once logged in, locate your payroll information:

• Click on the Pay tab from the dashboard menu.
• If the tab is missing, use the search bar at the top and type “Pay.”
• This section contains all payroll details including pay stubs, earnings, and tax forms.

Step 3: Access Your Pay Stubs

• Select Payslips or Pay History to view your stubs.
• Review a chronological list of pay stubs by pay period.
• Click on a specific pay period to view detailed gross pay, deductions, and net pay.

Step 4: Download or Print Pay Stubs

Workday provides flexible options for record-keeping:

• Download your pay stub as a PDF for secure digital storage.
• Print directly from Workday if a physical copy is needed.
• Save files to your computer, cloud storage, or payroll records folder for easy access during tax season.

Troubleshooting Access Issues

• Forgot Credentials: Reset via login page or contact HR.
• Missing “Pay” Tab: Use search or confirm with Payroll for proper access settings.
• Incorrect Information: Report discrepancies to HR or Payroll immediately.

Accessing Workday Pay Stubs After Employment

Former employees may still require payroll documentation:

• Contact your former employer’s HR or Payroll department for archived stubs.
• Provide your name, employee ID, and the pay period required.
• Follow company procedures for reissued or mailed copies.

Why Workday Pay Stubs Are Important

Accurate payroll records help with:

• Providing proof of income for loans, credit applications, or rental agreements.
• Reliable documentation for federal and state tax returns (IRS individual tax resources).
• Tracking deductions, benefits, and retirement contributions.
• Protection in case of payroll disputes or audits.

Helpful Resources

• Explore sample pay stub templates to understand standard formats.
• Create professional pay stubs instantly using a secure pay stub generator.

FAQ on Workday Pay Stubs

• How often are pay stubs available in Workday? They are updated each payroll cycle and remain accessible anytime.
• Can former employees log into Workday? Typically no; you must request stubs through HR or Payroll after leaving employment.
• Are digital pay stubs accepted by banks and landlords? Yes, PDF stubs generated from Workday are valid proof of income for most institutions.

Conclusion

Accessing Workday pay stubs is straightforward. By logging in, navigating to the Pay section, and downloading your records, you can maintain accurate payroll documentation for financial, legal, and tax purposes. For additional guidance, refer to a Regular Pay Stub guide or create accurate stubs instantly with a Pay Stub Generator. Staying organized ensures your payroll records are always ready when you need them in 2025 and beyond.