Introduction — How to Make a Pay Stub in Seattle, Washington

Knowing how to make a pay stub in Seattle Washington is essential for every business owner, freelancer, or manager in 2025. Whether you run a small café near Pike Place Market or manage a tech startup downtown, understanding how to make a pay stub in Seattle Washington helps ensure compliance with local and federal wage laws. Learn more about related topics in our Washington Payroll Compliance Guide.

In this guide, you’ll learn exactly how to make a pay stub in Seattle Washington — what information to include, how to handle deductions, and how to generate compliant pay stubs using tools like the Pay Stub Generator.

Why Pay Stubs Matter for Seattle Employers and Employees

Pay stubs serve as proof of income and protect both employers and employees. When you make a pay stub in Seattle Washington, you create a legal document that ensures transparency in wages, taxes, and deductions — all required under Washington labor standards.

Seattle’s Department of Labor & Industries requires employers to provide accurate wage statements. Businesses that know how to make a pay stub in Seattle Washington reduce legal risk, improve record-keeping, and build employee trust. For deeper insight, visit our Employer Payroll Best Practices Guide.

What Information Should Be on a Seattle Pay Stub?

To properly create a pay stub in Seattle Washington, include all required data under federal and state law:

• Employer name, address, and contact details
• Employee’s name and identification number
• Pay period start and end dates
• Gross wages earned before deductions
• Itemized deductions (taxes, insurance, FICA)
• Net pay (final take-home pay)
• Year-to-date (YTD) totals

Adding this information correctly ensures you know exactly how to make a pay stub in Seattle Washington that meets both federal and local payroll requirements.

Seattle Payroll Taxes and Deductions Explained

When learning how to make a pay stub in Seattle Washington, remember that Washington has no personal income tax — but employers must still withhold federal income tax, Social Security, and Medicare. Businesses must also include paid sick leave and workers’ compensation deductions on the pay stub.

Keeping these details transparent is part of knowing how to make a pay stub in Seattle Washington correctly. Review our Recordkeeping Requirements Guide to understand documentation rules.

Step-by-Step: How to Make a Pay Stub in Seattle, Washington

Step 1: Collect Employee and Company Information

Gather all essential business and employee details before you make a pay stub in Seattle Washington. This includes names, addresses, tax IDs, and pay rates to ensure accuracy in payroll documentation.

Step 2: Calculate Gross Pay

Calculate total earnings before deductions. For hourly staff, multiply hours worked by pay rate. For salaried employees, divide annual pay by the number of pay periods.

Step 3: Deduct Federal and Local Taxes

When you make a pay stub in Seattle Washington, accurately calculate federal withholdings (income tax, FICA, and Medicare). Add employer contributions and ensure deductions are itemized correctly.

Step 4: Include Benefits and Voluntary Deductions

Include deductions for insurance, retirement, or parking passes. Transparency in these deductions is crucial for anyone learning how to make a pay stub in Seattle Washington professionally.

Step 5: Calculate Net Pay and YTD Totals

The final step in how to make a pay stub in Seattle Washington is displaying net pay and year-to-date totals. These ensure employees understand their true earnings for tax and record purposes.

To streamline your process, use the Pay Stub Generator — an automated tool that helps create accurate, compliant pay stubs for any Seattle business.

Benefits of Using an Online Pay Stub Generator

Using a digital tool makes it easier to make a pay stub in Seattle Washington efficiently and accurately. These platforms calculate taxes automatically and apply local payroll rules for Washington businesses.

The Regular Pay Stub template is a fast, reliable way to produce legally compliant pay slips for Seattle employers every pay cycle.

Legal Compliance for Seattle Employers

Every employer who understands how to make a pay stub in Seattle Washington must also stay up-to-date with Washington’s Minimum Wage Act, Paid Family Leave, and overtime laws. Keeping detailed records ensures compliance and transparency in payroll management.

Final Thoughts — Streamline Your Seattle Payroll

Now that you know how to make a pay stub in Seattle Washington, maintaining accurate payroll has never been easier. Using trusted tools like pstub.com’s Pay Stub Generator ensures accuracy, saves time, and keeps your business fully compliant with 2025 labor laws. For ongoing compliance, see our Recordkeeping Requirements Guide.