Introduction

Employees and contractors can securely retrieve their Workday pay stubs to track earnings, deductions, and tax withholdings. Whether you are an active employee or a former staff member, pay stubs are essential for financial planning, taxes, and proof of income. This guide walks you through every step of accessing and managing pay stubs via Workday in 2025.

Step 1: Log Into Workday

Start by visiting your company’s specific Workday login page:

• Enter your assigned username and password to access your dashboard.
• If you don’t have credentials, contact HR or IT for account setup.
• Use “Forgot Username” or “Forgot Password” if you cannot log in.

Step 2: Navigate to the Pay Section

Once logged in:

• Click on the “Pay” tab on your dashboard.
• If the tab is not visible, use the search bar at the top and type “Pay.”
• This section houses all payroll details including pay stubs and tax forms.

Step 3: Access Your Pay Stubs

Under the Pay section:

• Select “Payslips” or “Pay History.”
• Review a chronological list of your pay stubs by pay period.
• Choose the desired period to view full details of gross, deductions, and net pay.

Step 4: Download or Print Pay Stubs

Workday offers flexible record-keeping options:

• Download your pay stub as a PDF for secure storage.
• Print directly from Workday for physical documentation.
• Save digital files to your computer or cloud backup for tax preparation.

Troubleshooting Access Issues

• Forgot Credentials: Reset via the login page or contact HR.
• Missing “Pay” Tab: Use the search function or check with Payroll for access settings.
• Incorrect Information: Contact HR or Payroll immediately to report and resolve discrepancies.

Accessing Workday Pay Stubs After Employment

Former employees may still require payroll documentation:

• Contact your former employer’s HR or Payroll department for archived stubs.
• Provide your name, employee ID, and the pay period needed.
• Follow company procedures for reissued or mailed copies.

Why Workday Pay Stubs Are Important

Accurate payroll records provide:

• Proof of income for loans, rentals, or financial aid applications.
• Reliable documentation for federal and state tax returns.
• Tracking of deductions, benefits, and retirement contributions.
• Protection in case of payroll disputes or audits.

Helpful Resources

• Explore sample pay stub templates to understand standard formats.
• Generate professional pay stubs instantly with accurate details.

FAQ on Workday Pay Stubs

How often are pay stubs available in Workday?

They are updated each payroll cycle and remain accessible anytime through the portal.

Can former employees log into Workday?

Typically no. You must request stubs through HR or Payroll once employment ends.

Are digital pay stubs accepted by banks and landlords?

Yes. PDF stubs generated from Workday are valid proof of income for most institutions.

Conclusion

Accessing Workday pay stubs is simple with the online portal. By logging in, navigating to the Pay section, and downloading your records, you can maintain accurate payroll documentation for financial and legal needs.

For added flexibility, review formats in our Regular Pay Stub guide or instantly create accurate stubs with the Pay Stub Generator.